About MorgenStreet

MorgenStreet is a boutique real estate agency based in Germany. We focus on premium property sales and offer high-touch experiences for discerning clients. We combine design, marketing, and real estate sales into a cohesive brand experience.

Your Role

As an Administrative Assistant, you’ll help keep our daily operations running smoothly, ensure tasks are executed efficiently, and maintain professional communication with clients and partners. You will work closely with me (the founder), my Executive Assistant, and a small core team – reliably, independently, and with great attention to detail.

Work Schedule:

• 1 full day per week (approx. 8 hours), flexible scheduling
• Possibility to increase hours as the business grows

Compensation:

• Hourly rate or fixed monthly fee, negotiable

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Responsibilities

• Manage emails (filtering, tagging, forwarding, and replying based on templates)
• Maintain and update CRM system (Pipedrive or real estate-specific CRM)
• Schedule meetings and manage the calendar
• Create and maintain documents, templates, and SOPs
• Communicate with applicants, partners, and clients based on provided guidelines
• Support with proposal and invoice preparation
• Research leads and prepare data for sales outreach
• General back-office support for daily business operations

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Task Overview for Annual Planning

Core Tasks // Daily Operations, Admin & Back Office

Focus: Freeing up the founder from recurring operational work

1. Email Management
2. – Sort inbox messages
3. – Tag and prioritize emails
4. – Forward messages to the right person
5. – Reply using pre-written templates or drafts
6. Calendar Management
7. – Schedule meetings and calls
8. – Reschedule appointments as needed
9. – Align calendar with Mario’s availability
10. CRM Maintenance
11. – Add new leads and contacts
12. – Update records (e.g., phone numbers, notes, stage changes)
13. – Remove or merge duplicate entries
14. Data Entry
15. – Update property listings and seller info
16. – Maintain contact details and lead status
17. – Upload supporting documents or files
18. Document Management
19. – Maintain and organize folders in Google Drive
20. – Create or update templates for recurring tasks
21. – Ensure all documents follow naming conventions
22. Invoice Preparation
23. – Draft client proposals based on templates
24. – Prepare invoices in line with provided data
25. – Check incoming payments and note in the system
26. Applicant Communication
27. – Respond to job inquiries and follow-ups
28. – Schedule interviews and send confirmations
29. – Maintain communication logs
30. Admin SOPs
31. – Help document internal processes and workflows
32. – Update SOPs when changes occur
33. – Keep a clean, accessible SOP library

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Advanced Tasks // Sales Support Lead & Listing Support

Focus: Contributing to revenue by supporting sales processes

1. Lead Research
2. – Research homeowner data and property background
3. – Look up contact information for outreach
4. – Prepare short profiles on promising leads
5. CRM Reporting
6. – Pull reports on current lead status and activity
7. – Highlight follow-ups and stuck deals
8. – Prepare brief summaries for weekly sales check-ins
9. Follow-Up Preparation
10. – Organize open tasks and reminders for Mario
11. – Prepare lead-specific notes or talking points
12. – Track previous contact and next best action
13. Listing Support
14. – Prepare copy (using templates) for online listings
15. – Upload photos, features, and descriptions
16. – Coordinate missing information from Mario or sellers
17. Sales Campaign Support
18. – Help prepare email and letter templates for outreach
19. – Draft personalized touches using CRM info
20. – Set up sequences or tag groups in CRM for specific campaigns

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What You Bring

• Experience in administration, office management, or assistant roles
• Excellent written and spoken German (English is a plus)
• Comfortable using digital tools (Google Workspace, Trello, CRM systems)
• Organized, self-managed, and detail-oriented
• Loyalty, discretion, and professionalism

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We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin, ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

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