Administrative Assistant

As Administrative Assistant Intern, your role is to support daily operations while learning by doing. You will work alongside our Executive Assistants and real estate agents, ensuring that no detail is overlooked in the client journey.

You will assist with CRM updates, inbox and calendar support, and client follow-ups. You’ll help prepare documents such as exposés, proposals, and compliance forms, and you’ll support the marketing and listing process by coordinating missing information and proofreading materials.

The Administrative Assistant role is not about observation but active contribution. From day one, you will be entrusted with meaningful tasks that make a difference to our clients and our team.

Daily Tasks

• Assist with inbox management by tagging, prioritizing, and drafting template replies.
• Support calendar scheduling for agents and leadership.
• Update CRM records with client details, follow-ups, and status changes.
• Send exposés, proposals, and basic client documents as requested.
• Help coordinate property listings: uploading, proofreading, and flagging missing details.
• Maintain folder structure and file organization.
  

Weekly Tasks

• Review CRM data for accuracy and completeness.
• Support preparation of weekly pipeline and activity reports.
• Assist with listing checks to ensure active properties are up to date.
• Shadow EA team in preparing contracts and compliance documents.
• Contribute to updating templates and SOP documentation.
  

Monthly & As Needed Tasks

• Help with monthly CRM cleanup (deduplication, status checks).
• Assist in refreshing document templates, brochures, and presentations.
• Support onboarding of new team members by preparing accounts and access.
• Coordinate with marketing team to ensure listings are aligned with branding.
• Provide research support for special projects, partnerships, or events.

This role is designed for individuals starting or restarting their career path. You may be a recent graduate, returning to the workforce, or an expat looking for your first role in Germany. What matters most is your motivation to learn, attention to detail, and willingness to take ownership of tasks. You are an organized, motivated individual looking to build a career in real estate or business operations. No prior real estate experience is required, but you should bring:

• Strong attention to detail and organizational skills.
• Proficiency with digital tools (Google Workspace, email, online platforms).
• Curiosity to learn real estate processes and compliance requirements.
• Strong written and verbal communication skills in German; English is a plus.
• A proactive attitude with willingness to take ownership of tasks as you gain confidence.

You will report to the Executive Assistants and collaborate with the Founder & Managing Director. Success is measured by how proactive you are on day one, and by progress, reliability, and demonstrated learning. Eventually, success in this role is measured by your growth, reliability, and ability to take on more responsibility over time.

Key Metrics

• Accuracy of CRM data and document updates.
• Timeliness of task completion under supervision.
• Contribution to smooth agent and EA workflows.
• Demonstrated learning and ability to handle more complex tasks independently.

• Basic CRM data entry and record-keeping.
• Digital communication tools (email, calendar, video calls).
• File management and document formatting.
• Exposure to real estate portals and contract workflows (to be learned on the job).

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• Reliability and willingness to learn.
• Professional communication with colleagues and clients.
• Team spirit and openness to feedback.
• Adaptability and problem-solving mindset.
• Commitment to MorgenStreet’s values of trust, creativity, and long-term thinking.

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The Administrative Assistant Internship is designed as a stepping stone into an Executive Assistant role. You will start with supervised tasks, grow into managing workflows independently, and ultimately prepare to take over full EA responsibilities if and when the opportunity arises.

Growth Milestones

1. Mastering basic inbox, calendar, and CRM updates.
2. Supporting listings, documents, and client communications.
3. Handling recurring workflows with increasing independence.
4. Taking responsibility for compliance and reporting processes.
5. Transitioning into a full Executive Assistant role.

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